Guest Services Student Event Coordinator

Description:

This position requires student employee to perform basic administrative duties to assist with the mission and purpose of Guest Services. These duties include, but are not limited to:

• Both incoming and outgoing phone calls and emails related to event coordination on campus.
• The student will mainly be responsible for coordination of events scheduled in the Hunter Alumni Center, but may also assist with events scheduled elsewhere on campus, on a limited basis.
• Student will be responsible for assisting the Manager of Guest Services with large community events scheduled on campus, as needed.
• Student will be required to learn and become efficient in both Astra scheduling software and Quickbooks. S/he will be required to generate Facilities Use Agreements and estimates for events, and provide insurance insurance information for guests.
• This position requires a strong commitment to excellence, good time management skills, multi-tasking, dependability and strong attention to details.

Qualifications:

• Must be well organized with strong attention to detail.
• Must be personable and work well with others.
• Must be comfortable communicating in a professional manner by phone, email and in-person.
• Must have excellent verbal, spelling and grammatical skills.
• Must be able to take direction and work both independently and as a member of a team of student employees and staff.
• Must be self-motivated and complete tasks with deadlines.
• Professional mannerism and dress is expected.
• Maintain the ability to see an event from start to finish, using effective time-management skills.
• Must be a quick learner and able to retain important event information.
• Must be able to maintain confidentiality at all times.
• A knowledge of campus facilities is a plus.
• Must be able to multi-task, with the ability to work on multiple events at the same time.
• Prior event management experience is a plus.
• Must be dependable and able/willing to work over campus breaks, including winter break, spring breaks, and during the summer months.
• Must be able to commit to working 20 hours per week.